Molly Tea Store

Stock on Hand (China-prepaid items)

Per-Unit Cost Catalog (what one cup, lid, straw… actually costs — case cost ÷ units per case)

Units/case is parsed from the case spec ("24unit/case" → 24, "1000pc" → 1000). When the spec doesn't say how many units are in a case, type the number in and the row prices out. "Cost" is JL's landed cost; "Billed" is what the JV pays per the storefront price.

Inventory Position (China prepaid goods — shelf + on the water)

"Ordered" is cash committed the month a PO is placed (China goods are prepaid). "Received" is when that value actually lands on the shelf — the gap between the columns is inventory in transit.

Stock Coverage — Reorder Radar

Burn = cases fulfilled to the store over the trailing 8 weeks (window starts at the item's first receipt). GAP = the shelf empties before the container lands. REORDER = nothing inbound and the run-out date is inside the reorder lead time. NO DATA = no fulfillment recorded yet — normal before the store opens.

Place a China Order

Orders

Add / Update Item

Vendors

All Items

Use the Photo button on a row to add or replace that item's picture — it shows on the Shop tab right away.

Scan a Vendor Invoice (photo or PDF — Fresh Point deliveries, 3PL invoices, anything the store receives)

Molly Tea is the dashboard-only pilot: this scan IS the invoice record — no Ottimate. Vendor, total, invoice # and line items fill in automatically for review before saving.

Captured Invoices

Expenses — P&L Detail (click a row to see the receipt / documentation)

Personal Card Reimbursements (weekly — JV "Overseas Company Expense Reimbursement" format)

Every Monday at 8:15 AM the prior week's Molly Tea expenses (from the Expense Report module, store = Molly Tea WC) are auto-filled into the JV's reimbursement form and emailed to Will. Use the button to run a week manually or resend.

What Molly Tea Owes (completed orders)

Each completed order has an invoice PDF on the Orders tab.

JV Bank Account (weekly statement dates — backfilled from the accounting sheets)

Daily Cups (the headline KPI — entered nightly until the Chowbus sync takes over)

Live Weekly P&L (bank-side until Chowbus sales land 9/1 — capital & capex kept out of the operating line)

COGS = supply-chain payments · Labor = payroll + ADP tax/fees · Opex = rent, utilities, services, fees · Capex = construction, signage, equipment. Sales fill in automatically from the POS once Chowbus is connected.

Mock P&L — Operating Projection (assumptions are editable; monthly = weekly × 52 ÷ 12)

Submit a Payroll Check (photo required — posts to the Molly Tea Lark chat automatically)

Add a Transaction / Weekly Balance

Weekly Bank Statement (upload the statement, then reconcile it against the ledger)

"Ledger says" is the opening balance plus the deposits and minus the expenses recorded here for that week. A difference means the ledger and the bank disagree — usually a transaction that hasn't been entered yet. Uploading a week again replaces it.

Where the Money Went (expenses by category)

Transactions

Categories are editable in place — imported rows keep their sheet amounts; use the category dropdown to sort the unlabeled payee checks (payroll vs contractor) as they clear.